210 – Motor Carrier Freight Details and Invoice

What is an EDI 201?

The EDI 210, also referred to as the Motor Carrier Freight Details and Invoice, is transmitted by a commercial carrier (like UPS Freight) to a shipper (such as a manufacturer or distributor) to provide billing information for a freight shipment.

Specifications and Key Data Elements:

• Date of Invoice and Invoice number 
• Product types and quantities 
• Shipment size and weight 
• Shipping method 
• Delivery details 
• Shipper information, such as name and address 
• Recipient information, such as name and address 
• Proof of delivery 
• Route details 
• Freight and Accessorial charges 
• Total amount due 
• Payment terms 

M = Mandatory, O = Optional, X = Not Needed

Element	Ref	Description	Element ID	Type	Req	Fixed Values	Sample Segment	Comments
ST Transaction Set Header	ST01	Transaction Set Identifier Code Code uniquely identifying a Transaction Set				210	ST300942620001~ (Maximum use = 1 )
	ST02	Transaction Set Control Number Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
B3 Beginning Segment for Carrier’s Invoice	B301	Shipment Qualifier Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time. B – Bill of Lading for Individual Shipment			O		B3**22222222*TX22222*PP**20200222*223315**20200220*035*SCAC~ B3*B*28061234*102141*PP**20200222*208360****SCAC~ (Maximum Use = 1)	Used by rail companies
	B302	Invoice Number Identifying number assigned by issuer.			M			Freight Bill/Carrier’s Invoice Number
	B303	Shipment Identification Number Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characEquipment Description Codeters)			M			This is the value found in the B2-04 on the 204 document. This is LFL’s TMS Load #.
	B304	Shipment Method of Payment CodeList Summary CC Collect PP Prepaid (by Seller)						CC indicates that this is an LFL Inbound Shipment PP indicates that this is an LFL Outbound or Inter-DC Shipment From the B2-06 element in the EDI204.
	B305	Weight Unit Code Code specifying the weight unit			X
	B306	Invoice Date Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year.			M			The Billing / Invoice Date.
	B307	Net Amount Due Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified.			M			Total charges to be paid by LFL. Must = total of L104 charges and the total in the L305.
	B308	Correction Indicator Code used to indicate you are sending LFL a Balance Due invoice. Original invoice number cannot be used again. A letter should be added to the end of the original invoice number to create the new invoice number. CodeList Summary BD Balance Due Billing
	B309	Delivery Date Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD. If either B3-09 or B3-10 is present, then the other is required.
	B310	Date/Time Qualifier CodeList Summary 035  Delivered
	B311	Standard Carrier Alpha Code (SCAC) Code identifying the Standard Carrier Alpha Code			M			SCAC of Carrier to receive payment. SCAC must be in upper case.
Currency Identifier	C301	Currency Code Code specifying the Standard ISO code for country in whose currency the charges are specified. C301 is the billing currency. CAD   Canadian Dollars USD   U.S. Dollars					C3*CAD~ C3*USD~ (Maximum Use = 1)
Reference Identification	L1101	Reference Identification Qualifier Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier. At least one of L11-01 or L11-03 is required. If either L11-01 or L11-02 is present, then the other is required. Code Summary BM = Bill of Lading CN = Carrier’s Reference Number (PRO/Invoice) 4G = Provincial Tax Identification 4O = Quebec Sales Tax Reference Number GT = Goods and Services Tax Registration Number HS = Harmonized Sales Tax Number (“Harmonized Code System (Canada)”) MB – Master BOL WY = Waybill Number		AN	M		L11*GT*999999999RT0001*GOODS AND SERVICES TAX REGISTRATION NUMBER~ L11*4O*9999999999ZZ9999*QUEBEC SALES TAX REGISTRATION NUMBER~ L11*4G*999999999RT0001*PROVINCIAL SALES TAX IDENTIFICATION~ L11*HS*9999999999ZZ9999*HARMONIZED SALES TAX REGISTRATION NUMBER~ (Maximum Use = 300)
	L1102	Reference Identifier Code qualifying the Reference Identification		ID	M
	L1103	Free-form Description A free-form description to clarify the related data elements and their content.		AN	O			Description for Taxation value
Date/Time	G6201	Date Qualifier At least one of G6201 or G6203 is required. If either G6201 or G6202 is present, then the other is required.   Code List Summary 11  Shipped on this Date 86   Actual Pickup Date					G628619980603~ G621120030523~ (D & R) (Maximum Use = 6)
	G6202	Date Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year
Transaction Set Header	K101	Free-form Message			X		K1FREE-FORM MESSAGE/COMMENTSFREE-FORM MESSAGE/COMMENTS~ (Maximum Use = 10)
	K102	Free-form Message			X
LOOP ID – 0100 (Heading)
Party Identification	N101	Entity Identifier Code Code identifying an organizational entity, a physical location, property or an individual CodeList Summary BT  Bill-to			M		N1BTTHE BRICK~ (Maximum Use = 1)	At the Header level, Bill-To Party is the only iteration of the N1 segment. There will not be any N2, N3, or N4 Segments. It is expected that only BT will be used to indicate LFL Business Unit from EDI204 N1-02…  N1*BT*The Brick Warehouse Lp~  N1*BT*Leon’s Furniture Ltd.”~
	N102	Name Free-form name Should come from the N102 on the 204 document.			M		N1BTTHE BRICK~
	N103	Identification Code Qualifier			X
	N104	Identification Code			X
End of LOOP ID – 0100 (Heading)
LOOP ID – 0200 (Heading)
N7 Equipment Details	N701	Equipment Initial Prefix or alphabetic part of an equipment unit’s identifying number. N701 is mandatory for rail transactions.			O		N7*OOCL*93940599*********TL~ N7**123456*********TL****5300~  (JB Hunt) N7*TCNU*911084*36986*N*7500******CN****4000*A******U203~  (CN) (Maximum Use = 1)	Equipment initial from the actual Trailer/Container (letters must be upper case). As provided in 204, N7-01 if prior move was Ocean. Not required if already sent in 990 or 214
	N702	Equipment Number Sequencing or serial part of an equipment unit’s identifying number (pure numeric form for equipment number is preferred).			M			Equipment number from the actual Trailer/Container. As provided in 204, N7-02 if prior move was Ocean.
	N703	Weight Numeric value of weight. If either N7-03 or N7-04 is present, then the other is required			O
	N704	Weight Qualifier Code defining the type of weight. N = Actual Net Weight			O
	N705	Tare Weight Weight of the equipment. If either N7-05 or N7-16 is present, then the other is required.			O
	N711	Equipment Description Code Code identifying type of equipment used for shipment Code  Name CN  Container TL  Trailer (not otherwise specified) TF  Trailer, Dry Freight			O			If prior move was Ocean, then provided in 204, N7-11.
	N715	Equipment Length Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11). 4000 = 40 foot container 4800 = 48 foot trailer 5300 = 53 foot trailer			O
	N716	Weight Unit Code Code specifying the weight unit. A = Actual			O
	N722	Equipment Type Code identifying equipment type .			O
M7 Seal Numbers	M701	Seal Number Unique number on seal used to close a shipment			O		M7*93940599~ (Maximum Use = 1)	Not required if dray move as would have received from Ocean carrier/forwarder.
End of LOOP ID – 0200 (Heading)
LOOP ID – 0300 (Detail)
S5 Stop-off Details	S501	Stop Sequence Number Identifying number for the specific stop and the sequence in which the stop is to be performed		N0	M		S5*1*CL~ (Maximum Use = 1)	S5 loop is required for each stop of shipment, including Origin (CL) and Destination (DT or CU).
	S502	Stop Reason Code Code specifying the reason for the stop Code List Summary  (163) CL   Complete Load CU   Complete Unload DT   Drop Trailer PL  Part Load (Future) PU  Part Unload (Future)		ID	M
LOOP ID – 0310 (Detail)
N1 Party Identification	N101	Entity Identifier Code Code identifying an organizational entity, a physical location, property or an individual Code Name SF   Ship From ST   Ship To					N1*SF*PORT OF VANCOUVER*93*CAVAN~ N1*SF*EDMONTON RAILHEAD*93*CAEDM~ (Maximum Use = 1)	N1SFPORT OF VANCOUVER93CAVAN~ N1SFEDMONTON RAILHEAD93CAEDM~ N1STLFL GROUP DELTA DISTRIBUTION CENTRE93Z2~
	N102	Name This is the name of the facility/location. This field will contain either LFL’s Location Name, the Vendor Name or a Terminal Name.
	N103	Identification Code Qualifier Code designating the system/method of code structure used for Identification Code. If either N1-03 or N1-04 is present, then the other is required. Use 93 to identify a non-LFL Location. Use 94 to identify a consignee LFL facility. Code List Summary 93  Code assigned by the organization originating the transaction set 94  Code assigned by the organization that is the ultimate destination of the transaction set						If the N1-03 contains a 94 and is therefore followed by an LFL Facility Number in the N1-04, the N3 and N4 are not required on the 210. If N1-03 = 93, then N3 & N4 should be populated.
	N104	Identification Code Code identifying a party or other code. This is the Unique Identifier that LFL has assigned to this facility/location within LFL’s systems.
N3    Party Location	N301	Address Information			M		N3*914 S. BURHANS~ (Maximum Use = 2)	If the N1-03 contains a 94 and is therefore followed by an LFL Facility Number in the N1-04, the N3 and N4 are not required on the 210.
	N302	Address Information			O			If N1-03 = 93, then N3 & N4 should be populated.
N4 Geographic Location	N401	City Name Free-form text for city name A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.			O		N4HAGERSTOWNMD21740USA~ (Maximum Use = 1)	If the N1-03 contains a 94 and is therefore followed by an LFL Facility Number in the N1-04, the N3 and N4 are not required on the 210. If N1-03 = 93, then N3 & N4 should be populated.
	N402	State or Province Code Code specifying the Standard State/Province as defined by appropriate government agency. Only one of N4-02 or N4-07 may be present			O
	N403	Postal Code Code specifying international postal zone code excluding punctuation and blanks. Only one of N4-03 or N4-08 may be present			O			For Canadian Postal Codes, the postal code should be in upper case and expressed in the format of A9A 9A9, where A = alpha and 9 = numeric. It should have one space between the first three and last three positions.
	N404	Country Code Code identifying the country CAN = Canada MEX = Mexico USA = US			O
End of LOOP ID – 0310 (Detail)
End of LOOP ID – 0300 (Detail)
LOOP ID – 0400 (Detail)
LX Transaction Set Line Number	LX01	Assigned Number Number assigned for differentiation within a transaction set			M		LX*1~ (Maximum Use = 1)
L5 Description, Marks and Numbers	L501	Lading Line Number Sequential line number for a lading item		N0	O		L51FREIGHT DESCRIPTION~ (Maximum Use = 1)	The L5 is not turned around from the L5 on the 204 document. This will be the same number that appears in the LX01.
	L502	Lading Description Description of an item as required for rating and billing purposes. May be used to send quantity information as part of the product description.		AN	O
L0 Line Item – Quantity and Weight	L001	Lading Line Item Number Sequential line number for a lading item					L0*1***15777*N***1000*PCS**L~  (JBH)  L0*1***36986*N***1*CNT~  (CN) (Maximum Use = 10)	The LO segment is mandatory in the first LX Loop. This will be the same number that appears in the LX01.
	L004	Weight Numeric value of weight If either L0-04 or L0-05 is present, then the other is required
	L005	Weight Qualifier Code defining the type of weight Code Name A  Shipper’s Weight N   Net Actual Weight
	L006	Volume Value of volumetric measure. If either L0-06 or L0-07 is present, then the other is required
	L007	Volume Unit Qualifier Code identifying the volume unit Code Name E   Cubic Feet
	L008	Lading Quantity Number of units (pieces) of the lading commodity. If you use the L008 you must also use the L009. L008 is the number of handling units of the line item tendered to the carrier.
	L009	Packaging Form Code Code for packaging form of the lading quantity. Code Name PCS   Pieces CNT  Container
	L011	Weight Unit Code Code specifying the weight unit. If L0-11 is present, then L0-04 is required. Code Name L  Pounds
L1 Rate and Charges	L101	Lading Line Item Number Sequential line number for a lading item			M		L1*1*1986*FR*198600~  (JBH) L1*2*247.15*FR*24715****405****FUEL SURCHARGE~  (JBH) L1*1*1705*PU*170500  (CN) L1*1*0.1980*PM*24433****ENS*********1234*MR  (CN)   L1*1*.07*CT*13427****GST  (CN) L7*1*638931*CN*1050000  (CN) (Maximum Use = 50)
	L102	Freight Rate Rate that applies to the specific commodity If either L1-02 or L1-03 is present, then the other is required			M
	L103	Rate / Value Qualifier Code qualifying how to extend charges or interpret value Note that LFL’s Freight Pay System will ONLY accept the following Freight Rate Qualifier codes. Any others transmitted that are not on this list may result in suspended invoices thus delaying payment. The correct combination of the L1_03 Rate/Value Qualifier and the L1_08 Special Charge or Allowance Code is essential to LFL’s Freight Pay process. For the correct combination, please refer to the Charge Codes tab in this workbook. Code Name CT  Percent of Charges FC   Flat Charge FR   Flat Rate PD   Per Day PH   Per Hundredweight PM   Per Mile PR  Per Hour PW   Percentage of Charges			M
	L104	Amount Charge For a line item: freight or special charge; for the total invoice: the total charges — expressed in the standard monetary denomination for the currency specified. At least one of L1-04, L1-05 or L1-06 is required			M
	L108	Special Charge or Allowance Code Code identifying type of special charge or allowance			M			Please refer to the L1-08 Values tab in this workbook. Any others transmitted that are not on this list may result in suspended invoices thus delaying payment. The correct combination of the L1_03 Rate/Value Qualifier and the L1_08 Special Charge or Allowance Code is essential to LFL’s Freight Pay process.
	L112	Special Charge Description Identification of special charge; this data element is used whenever an applicable code cannot be found in data element 150
	L117	Billed/Rated-as Quantity Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81 If either L1-17 or L1-18 is present, then the other is required			O
	L118	Billed/Rated-as Qualifier Code identifying the type of quantity or value on which the rate or item pricing is based . MR  Mileage			O
L7 Tariff Reference	L701	Freight Class Code The Freight Class Code is mandatory for LTL Carriers. Freight Class Code Types: 70 = Freight of All Kinds (FAK) 125 = Exception Freight of All Kinds (FAK)					L7*1*CN*123456**1050000~  (CN) (Maximum Use = 10)
L3 Total Weight and Charges	L301	Weight Numeric value of weight If either L3-01 or L3-02 is present, then the other is required					L3*15777*G***223315****0*E~  (JBH) L3*187000*N***275433****0*E  (CN) (Maximum Use = 1)
	L302	Weight Qualifier Code defining the type of weight. Code name G  Gross Weight N  Actual Net Weight
	L305	Amount Charged Total charges. Expressed in the standard monetary denomination for the currency specified.						All L305 values should add up to value in B3-07 & a total of all Load Charges (Extended Amount) in L1-04.
	L309	Volume Value of volumetric measure.
	L310	Volume Unit Qualifier Code identifying the volume unit Code Name E  Cubic Feet
SE Transaction Set Trailer	SE01	Number of Included Segments Total number of segments included in a transaction set including ST and SE segments					SE4761001~
	SE02	Transaction Set Control Number Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set.