856 – Advance Ship Notice

What is an EDI 856?

An EDI 856, is also known as Advance Shipping Notice or ASN. The ASN is used to advise the receiving party of a shipment and is required by various major retailers to be sent in a specific timeframe before the product arrives at the retailer’s distribution center or store.

Specifications and Key Data Elements:

• Shipment Number
• Shipping Date
• Expected delivery date
• Ship from/to addresses and information
• Purchase order number
• Item details and quantities
• Shipment tracking details
• Item tracking details where applicable
• Packaging detail
• UCC128/GS1 Numbers

M = Mandatory, O = Optional, X = Not Needed

Element	Ref	Description	Req
ST – Transaction Set Header	ST01	Transaction Set Identifier Code	M
	ST02	Transaction Set Control Number	M
BSN – Beginning Segment for Ship Notice	BSN01	Transaction Set Purpose Code	M
	BSN02	Shipment Identification	M
	BSN03	Date	M
	BSN04	Time	M
	BSN05	Hierarchical Structure Code	O
DTM – Date/Time Reference	DTM01	Date/Time Qualifier	M
	DTM02	Date	X
HL – Hierarchical Level	HL01	Hierarchical ID Number	M
	HL03	Hierarchical Level Code	M
TD1 – Carrier Details (Quantity and Weight)	TD101	Packaging Code	O
	TD102	Lading Quantity	X
	TD105	Lading Description	O
	TD106	Weight Qualifier	O
	TD107	Weight	X
	TD108	Unit or Basis for Measurement Code	X
	TD109	Volume	X
	TD110	Unit or Basis for Measurement Code	X
TD5 – Carrier Details (Routing Sequence/Transit Time)	TD502	Identification Code Qualifier	X
	TD503	Identification Code	X
	TD504	Transportation Method/Type Code	X
	TD505	Routing	X
TD3 – Carrier Details (Equipment)	TD301	Equipment Description Code	X
	TD303	Equipment Number	X
	TD309	Seal Number	O
REF – Reference Information	REF01	Reference Identification Qualifier	M
	REF02	Reference Identification	X
FOB – F.O.B Related Instructions	Fob01	Shipment Method of Payment	M
N1 – Party Identification	N101	Entity Identifier Code	M
	N102	Name	X
	N103	Identifier Code Qualifier	X
	N104	Identifier Code	X
N3 – Party Location	N301	Address Information	M
	N302	Address Information	O
N4 – Geographic Location	N401	City Name	O
	N402	State or Province Code	X
	N403	Postal Code	O
	N404	Country Code	X
HL – Hierarchical Level (Order)	HL01	Hierarchical ID Number	M
	HL02	Hierarchical Parent ID Number	O
	HL03	Hierarchical Level Code	M
PRF – Purchase Order Reference	PRF01	Purchase Order Number	M
	PRF04	Date	O
REF – Reference Information	REF01	Reference Identification Qualifier	M
	REF02	Reference Identification	X
HL – Hierarchical Level (Item)	HL01	Hierarchical ID Number	M
	HL02	Hierarchical Parent ID Number	O
	HL03	Hierarchical Level Code	M
LIN – Item Identification	LIN01	Assigned Identification	O
	LIN02	Product/Service ID Qualifier	M
	LIN03	Product/Service ID Qualifier	M
	LIN04	Product/Service ID Qualifier	X
	LIN05	Product/Service ID	X
	LIN06	Product/Service ID Qualifier	X
	LIN07	Product/Service ID	X
	LIN08	Product/Service ID Qualifier	X
	LIN09	Product/Service ID	X
SN1 – Item Detail (Shipment)	SN101	Assigned Identification	O
	SN102	Number of Units Shipped	M
	SN103	Unit or Basis for Measurement Code	M
PID – Product/Item Description	PID01	Item Description Type (Code)	M
	PID05	Description	X
TD5 – Carrier Details (Routing Sequence/Transit Time)	TD505	Routing	X
	TD506	Shipment/Order Status Code	X
REF – Reference Information	REF01	Reference Identification Qualifier	M
	REF02	Reference Identification	X
CLD – Load Detail	CLD01	Number of Loads	M
	CLD02	Number of Units Shipped	M
	CLD03	Packaging Code	O
	CLD04	Size	X
	CLD05	Unit or Basis for Measurement Code	O
CTT – Transaction Totals	CTT01	Number of Line Items	M
	CTT02	Hash Total	O
SE – Transaction Set Trailer	SE01	Number of Included Segments	M
	SE02	Transaction Set Control Number	M